CAAS is Hiring!

Administrative Coordinator

The Canadian Association of African Studies is looking for a part-time bilingual (French/English) Administrative Coordinator who will coordinate and organize CAAS meetings and events, execute CAAS administrative functions and manage CAAS communications/website. The ideal candidate will possess excellent project management, planning and networking abilities, and strong communications skills.

Duties and Responsibilities

• Provide support to the CAAS Board and CAAS committees
• Prepare materials for CAAS meetings and liaise and coordinate with the CAAS president and committee chairs in the production and distribution of meeting materials
• Coordinate CAAS meetings and calls; write and distribute meeting minutes
• Prepare emails and draft letters for CAAS President and Conference committees
• Help recruit CAAS members to participate in committees
• Assist with planning the annual conference (e.g., help recruit conference organizing team, register conference with IRCC, draft conference acceptance/rejection and visa letters in English and French)
• Assist with planning CAAS events and programs
• Draft conference acceptance/rejection and visa letters in English and French
• Communicate and share resources with CAAS members,
• Prepare monthly newsletters (e.g., job opportunities, CAAS events, Call for papers)
• Manage and maintain social media accounts and the CAAS website
• Respond to inquiries from CAAS members
• Update and maintain membership data base
• Other duties may be assigned from time to time

Qualifications

• Ability to take initiative
• Ability to multi-task and work independently with minimal supervision
• Strong organizational skills as well as being attentive to details
• Strong communication and interpersonal skills in order to respond to inquiries and issues, prepare written responses and reports

 Job Requirements

• Post-secondary education
• Bilingualism is required; excellent written and oral communication skills in English and French, including writing for the web.
• Advanced software skills including Word processing, spreadsheets, database management, email, and scheduling.
• Demonstrated interest in African Studies and understanding of how scholarly associations function would be an asset
• Travel may be required for Conference meetings.
• You must be legally allowed to work in Canada to be eligible for this position.

 To Apply

 Please submit a resume and cover letter detailing your suitability for the role (including previous experiences). Please submit your application as one document and email it to caasacea@caas-acea.org with your last name and job title on the subject line. We will only contact candidates shortlisted for the position.